Senior Buyer

Position: Senior Buyer
Department: Purchasing, Sourcing and Contract Management
Reports to: Manager Purchasing and Contracting
Location: Toronto East General Hospital (TEGH) site
Status:    Permanent full-time
Posting : 385

Created by its member hospitals in 2006, Plexxus is a not-for-profit shared services organization with expertise in supply chain management, information technology and business transformation. Working collaboratively with our stakeholders, we deliver cost efficient services through scalable systems and processes.

Plexxus’ Vision, Mission and Values guide us in how we carry out our business and interact with customers, suppliers and each other.

VISION:Plexxus is a leading shared services organization delivering value to the health care system      
MISSION: Plexxus relentlessly pursues opportunities to provide reliable services to our
                 Customers that improve quality and result in operational efficiencies and savings.         
VALUES: Collaborative, Accountable, Professional, Responsive

Plexxus member hospitals include Holland Bloorview Kids Rehabilitation Hospital, Lakeridge Health, Mount Sinai Hospital, North York General Hospital, Rouge Valley Health System, St. Joseph’s Health Centre, The Scarborough Hospital, Sunnybrook Health Sciences Centre, Toronto East General Hospital, University Health Network and Women’s College Hospital.

We are recruiting a Senior Buyer to work at our TEGH site and be responsible for the following


  • Lead and Manage Request for Quotation, Request for Information, Request for Proposal based on customer requirements
  • Review material specifications with customer groups through meetings and ongoing communication with suppliers in an effort to acquire the best value (cost, quality, delivery, warranty) for material and services
  • Promote competition among suppliers for material, equipment and applicable services as per pre-established guidelines.  Ensure the bid process is followed according to existing policies and procedures
  • Assist in investigating new sources of supply, pre-qualifying supplies, monitor supplier performance,
  • Advise customers of market place information through general discussions and/or meetings. Distribute pertinent information and literature (e.g. product catalogues, pricing guidelines, supplier information)
  • Provide timely communication of project status with internal and external customers and escalate issues to Team Lead /Manager as appropriate
  • Provide bid analysis and recommendation as required 
  • Prepare load sheets for SAP
  • Liaise between clients and vendors
  • Handle contract amendments, contract extensions, manage CMS database
  • Gather and analyze supplier data and information to determine viability of new suppliers
  • Ensure that business relations with suppliers are conducted according to the ethical guidelines
  • Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance of terms and conditions
  • Review and verify material and service requests from customers. Manage purchase order process to effectively purchase equipment, material and services at the lowest overall cost consistent with satisfactory performance, quality and service
  • Manage “Match Audit”, open purchase order, PPV and HLI adds; liaise with the customer base, accounts payable, receiving, Plexxus warehouse, buyers and suppliers to resolve discrepancies on the Match Audit reports \
  • Develop and maintain strong customer relationships
  • Track and report cost savings based on established guidelines
  • Enter data into the contract management system and maintain accurate records
  • Coordinate trial/evaluations when necessary
  • Facilitate conversion of products and services after contract award
  • Assist in maintaining adequate department coverage to ensure departmental standards are upheld
  • Lead and coordinate project activities as required
  • All other duties as assigned


  • Minimum 3 – 5 years’ experience in a purchasing/sourcing environment
  • SAP Purchasing module knowledge preferred
  • Health care experience preferred
  • Operating Room product knowledge an asset
  • University degree in business related field and/or equivalent combination of education and experience
  • CSCMP designation an asset
  • Demonstrated commitment to providing a high level of customer service & continuous improvement. 
  • Experience in administering terms and conditions of purchase orders and formal contracts
  • Demonstrated ability to organize, control and coordinate a variety of activities in a fast paced, team oriented environment
  • Knowledge and experience in materials provisioning, negotiation and an understanding of business and legal issues
  • Excellent communication and analytical abilities
  • Mathematical aptitude and proficient PC skills
 Core Competencies:
  • Strategic Business Thinking – ability to understand business implications of decisions and to improve company performance
  • Customer Focus – genuine desire to meet customer needs and expectations, and to teach others to do  the same
  • Relationship Building – works to build or maintain effective relationships with internal and external stakeholders whose cooperation is important to present or future success
  • Self Confidence
  • Organizational Commitment – ability and willingness to align one’s own behavior with the needs, beliefs and values of the organization
  • Flexibility – genuine desire to be flexible and accepting of change
  • Teamwork – works collaboratively with others within a team or with colleagues to achieve common objectives
  • Listening, Understanding and Responding – the ability to interact effectively with other individuals and groups, including the ability to listen, comprehend and respond accordingly and thoughtfully.

Interested candidates please apply by uploading or pasting your cover letter and resume (combined into one file) using the form below. As a final step please enter the unique Captcha code to the right of the Captcha code field once your upload is complete.

Plexxus thanks all applicants, we advise only those who qualify for an interview will be contacted. At Plexxus, we are committed to diversity and equitable opportunity for all individuals. Note: Interviews may take place during the posting period.

Posting Date:   April 16/13                                  
Closing Date:   April 28/13

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