Contract Specialist

Position: Contract Specialist
Department: Purchasing
Reports to: Senior Manager, Logistics, Procurement and Contract Management
Location: The Scarborough Hospital , Scarborough
Status:    Permanent full-time   
Posting: 386

Created by its member hospitals in 2006, Plexxus is a not-for-profit shared services organization with expertise in supply chain management, information technology and business transformation. Working collaboratively with our stakeholders, we deliver cost efficient services through scalable systems and processes.

Plexxus’ Vision, Mission and Values guide us in how we carry out our business and interact with customers, suppliers and each other.

VISION: Plexxus is a leading shared services organization delivering value to the health care system        
MISSION: Plexxus relentlessly pursues opportunities to provide reliable services to our
                 customers that improve quality and result in operational efficiencies and savings         
VALUES: Collaborative, Accountable, Professional, Responsive

Plexxus member hospitals include Holland Bloorview Kids Rehabilitation Hospital, Lakeridge Health, Mount Sinai Hospital, North York General Hospital, Rouge Valley Health System, St. Joseph’s Health Centre, The Scarborough Hospital, Sunnybrook Health Sciences Centre, Toronto East General Hospital, University Health Network and Women’s College Hospital.

We are recruiting a Contract Specialist to work at Plexxus, The Scarborough Hospital and be responsible for the following:


  • Develop Requests for Proposals, Requests for Quotations, and Requests for Information for med/surg products and services
  • Develop and integrate key strategies to enhance relationships with internal customers and suppliers
  • Negotiate contracts in conjunction with internal customers
  • Establish and manage project timelines with internal customers and suppliers
  • Execute and manage agreements, incorporating the principles of best value while exhibiting sensitivity to hospital objectives
  • Identify new opportunities for cost savings or increased service levels
  • Provide leadership and  support to all team members and projects as required
  • Represent The Scarborough Hospital  on multidisciplinary committees

  • Five to seven years’ experience in a sourcing environment
  • Three to five years contract negotiation experience
  • Strong negotiation skills
  • Demonstrated commitment to providing a high level of customer service, with an acute understanding of the customer and their needs; utilize sound judgment and decision making
  • Experience administering terms and conditions of purchase orders and formal contracts
  • Demonstrated ability to organize, control and coordinate a variety of activities in a fast-paced, ever-changing environment
  • Knowledge/experience in materials provisioning and understanding of business and legal issues
  • Excellent communication skills with strong analytical abilities and mathematical aptitude
  • Demonstrated experience in supplier relationship management and supplier qualification
  • Proven team player with ability to multitask
  • Healthcare procurement experience an asset 
  • Experience with MS Word, Excel, and Power Point and Contract Management software. 
  • Previous SAP and Ariba  Contract Management experience an asset
  • Post secondary education or equivalent combination of education and experience
  • CSCMP designation completed or in progress 

 Core Competencies:

  • Strategic Business Thinking – ability to understand business implications of decisions and to improve company performance
  • Customer Focus – genuine desire to meet customer needs and expectations, and to teach others to do  the same
  • Organizational Awareness/Alignment – ability to understand and manage the power relationships in Plexxus and in other organizations (e.g. Members, suppliers), including ability to define real decision makers
  • Relationship Building – works to build or maintain effective relationships with internal and external stakeholders whose cooperation is important to present or future success
  • Impact and Influence – ability to persuade or convince others through use of effective interpersonal, communications, negotiations and presentation skills
  • Self Confidence
  • Organizational Commitment – ability and willingness to align one’s own behavior with the needs, beliefs and values of the organization
  • Flexibility – genuine desire to be flexible and accepting of change

Application Process

Interested candidates please apply by uploading or pasting your cover letter and resume (combined into one file) using the form below. As a final step please enter the unique Captcha code to the right of the Captcha code field once your upload is complete.

Plexxus thanks all applicants, we advise only those who qualify for an interview will be contacted. At Plexxus, we are committed to diversity and equitable opportunity for all individuals. Note: Interviews may take place during the posting period.


Posting Date:  April 23, 2013                                             
Closing Date:   
April 30, 2013



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